The Institute of Museum and Library Services (IMLS) has provided the New York State Library with $6,213,213 in federal American Rescue Plan Act (ARPA) funds through the LSTA Grants to States Program. The State Library has allocated $5,514,315 of these federal funds to New York State’s nine regional Reference and Research Library Resources Councils for collaborative regional projects that will advance digital inclusion, encourage library/museum partnerships, and expand student access to digital resources.
This document provides additional instructions to systems for completing the ARPA Application.
Access to Application
Both the assurances document and the internet safety certification must be completed and signed in blue ink and returned to the State Library (one copy only). Both documents are included as supporting documents in the online application (see left side of the screen). If funds are sub-awarded to library systems or other libraries or if those entities make their own subawards, they must also complete these documents and return them to the system. The system should keep these documents on file.
Mail to: Division of Library Development
New York State Library
RM10B41 Cultural Education Center
Albany, NY 12230
ATTN: Julia Maxwell
All equipment requests (items $5,000 and over) should come to the State Library from the 3Rs, regardless of which entity is purchasing the item.
Please submit the following to NYSLARPA@nysed.gov:
Indirect costs may be claimed at a rate of 10% for the Digital Inclusion and Library/Museum Partnership components with the following restrictions. The maximum direct cost base is the total of professional staff salaries, support staff salaries, purchased services, supplies and materials, travel expenses and employee benefits. To compute the modified direct cost base, subtract the portion of each subaward/subcontract/purchased service exceeding $25,000 from the maximum direct cost base. For example, if the budget contains a purchased service for $40,000, only $25,000 of that should be applied to the indirect cost and therefore $15,000 should be subtracted from the maximum direct cost base. This must be done for each subaward/subcontract/purchased service.
All activities must occur within the dates of the award (September 1, 2021 through March 31, 2023). Subscriptions or licenses purchased with ARPA funds must be pro-rated to only cover this time period.
Changes to project purposes, goals, activities or expenditures as described in the project application require prior approval from the State Library.
There will be 3-4 required forms. Some of these forms will be completed by the State Library and sent to each system to be reviewed and signed. All forms should be sent to the State Library at the address below. Forms should not be sent to the State Education Department’s Grants Finance Office.
Based upon the budget in each system’s approved ARPA Application.
Mail to: Division of Library Development
New York State Library
RM10B41 Cultural Education Center
Albany, NY 12230
ATTN: Julia Maxwell
This form is submitted to obtain payment for funds already spent or to be spent within 30 days of receipt (up to 90% of approved budget). FS-25s requesting 100% of the approved total budget will not be accepted.
Mail to: Division of Library Development
New York State Library
RM10B41 Cultural Education Center
Albany, NY 12230
ATTN: Julia Maxwell
Changes to the project budget involving an increase in any one budget category of more than 10% or $1,000, whichever is greater, require prior approval from the State Library and if approved, an FS-10-A. See Amendment section above for more details.
Mail to: Division of Library Development
New York State Library
RM10B41 Cultural Education Center
Albany, NY 12230
ATTN: Julia Maxwell
Submitted at completion of project. Needs to be submitted before final 10% of budget can be paid.
Mail to: Division of Library Development
New York State Library
RM10B41 Cultural Education Center
Albany, NY 12230
ATTN: Julia Maxwell